Assists and automates imaging providers that monitor resolution as part of their practice liability management and patient care. PenAlert also facilitates patient letter generation for exam results. 

PenAlert is a compliment to PenRad’s PenLung for tracking, audit and administrative needs for LDCT lung screening for data submittal to ACR registry. And PenTrac and PenRad for breast imaging and procedures, each facilitating tracking, administrative and audit needs for MQSA and data submittal for NMDB.

FEATURES AND BENEFITS OVERVIEW

  • Automatic data extraction from report narrative
  • Patient result letters capabilities:
    • In patient’s preferred language
    • Alert message if concerning findings or normal
    • Itemizes findings in simplified patient terms
    • Includes referring doctor contact information
  • Tracks exams for recommended recall
    • Generates patient recall and past due correspondences
  • Tracks 350+ separate finding profiles
  • Tracks non-conformance patient recall for liability reduction
  • Tracks unresolved exams to resolution
  • Data mining capability by finding, radiologist, location, referring doctor
  • Audit logs for tracking and patient correspondences
  • Mail and Email ready correspondences (saves mailing expense)
  • Can facilitate distribution of exams:
    • By email to referring doctor
    • Copy of exam to patient

Standard Features

The components below are included with PenALERT

PenAlert Incidental Tracking

PenAlert Incidental Tracking

PenAlert

Assists and automates imaging providers that monitor resolution as part of their practice liability management and patient care. PenAlert also facilitates patient letter generation for exam results.

PenAlert is a compliment to PenRad’s PenLung for tracking, audit and administrative needs for LDCT lung screening for data submittal to ACR registry. And PenTrac and PenRad for breast imaging and procedures, each facilitating tracking, administrative and audit needs for MQSA and data submittal for NMDB.

PenAlert’s Intelligent Incidental Tracking Includes:

  • Automatic data extraction from report narrative
  • Patient result letters capabilities:
    • In patient’s preferred language
    • Alert message if concerning findings or normal
    • Itemizes findings in simplified patient terms
    •  Includes referring doctor contact information
  • Tracks exams for recommended recall
    • Generates patient recall and past due correspondences
  • Tracks 350+ separate finding profiles
  • Tracks non-conformance patient recall for liability reduction
  • Tracks unresolved exams to resolution
  • Data mining capability by finding, radiologist, location, referring doctor
  • Audit logs for tracking and patient correspondences
  • Mail and Email ready correspondences (saves mailing expense)
  • Can facilitate distribution of exams:
    • By email to referring doctor
    • Copy of exam to patient
LDAP Sign In

LDAP Sign In

PenRad has LDAP integration, minimizing passcode maintenance. Within the profile of each user, various rights and preferences can be assigned:

A unique feature with PenRad products is it retains application position and size, plus the unique locations for; report preview, administrative reports, by user, facilitating various workstation monitor combinations. Also, location filters can be applied to filter worklists by individual workstations as well.

Letters and Marketing

Letters and Marketing

Patient Exam Letters – PenAlert constructs a custom patient exam result letter automatically based the content in the narrative report all in the patient’s preferred language. Letter can include specified abnormality findings or and by organ/system in simplified statements for patient. Primary letter header reflects various statements if results are concerning as warning or normal. In addition, standard information included in letter includes; exam date, referring physician contact info, imaging facility contact info (logo if desired), radiologist name (if desired and optional signature).

For facilities that desire provide normal exams letters, letter content can include; thank you statement for your business, exam date, referring physician contact info, imaging facility contact info (logo if desired), radiologist name (if desired and optional signature).

Patient Reminder Letters – PenAlert offers patient reminder letters for exams recommending future follow-up imaging or procedure. Letters produced in patients preferred language. Reminding patients to return for follow-up exams increases compliance. Patient reminder letters are automatically constructed by inserting logos, images, signatures, recall exam type information, patient primary contact information, and scheduling contact info by location and directions, within bookmarks nested the document.

Letter Distribution Options – Exam and reminder letters can be distributed by conventional printing and mailing, and or by email (via PenConnect), and copy sent to EMR portal. Many patient studies conclude, patients prefer results as soon as possible and direct versus “going” to a portal.

Admin Reports

Admin Reports

PenAlert administrative reports offer evaluation by individual, facility, and referring physician, and a wealth of data for analysis of; workload, quality, efficiency, outcome analysis, facility utilization, cost patterns and trends, marketing, referral patterns, and patient services. Plus monitoring non-compliant patients.

PenAlert’s rich data allows for mining by down to abnormality findings, for example patients with; incidental lung findings possible enrollment in LDCT lung screening, incidental breast finding for mammography, etc.

Reports allow data mining by various primary concerning findings along with optional finding refinement categories (+350).

  • Brain • Thyroid • Lung • Heart • Breast • Liver • Gallbladder • Stomach
  • Spleen • Small Bowel • Pancreas • Kidney/Adrenal • Appendix • Colon
  • Rectum• Bladder • Ureters • Ovary • Uterus • OB • Prostate • Vascular
  • Bone • Joint • Spine/Disc • Spine/Vert • Soft Tissue • Other

Reports also include filters to only expose exams that are unresolved, facilitating the opportunity to assure resolution by automatically sending referring and or patient correspondence notice.

Reports offer multiple filters by date range, filters for data, individuals and their affiliations, or location or combination of locations (zones), referring doctors.

Various reports have the capability to generate letters to patients and referring doctors, for example; marketing, patient surveys, introduction of new services, etc, all based on various data filters for example; zip code, age, abnormality findings, unresolved exams, via the write letter feature directly by paper or optional email.

Report can be exported for further study and/or graphical representation with Excel, for example.

OPTIONAL Features

The components below are value-added additions for PenALERT

PenForms

PenForms

Now your patients can update their information with simple prompts in a “yes” or “no” format that validates their personal and historical data. No more pencils, pens, history forms or recycling bins are needed with PenForms.

Easy To Use

Simply have the patient use a tablet to update their personal and historical information. All information in the PenRad system is displayed in simple yes/no prompts for the patient to verify or change. Once changes have been made or verified, the information is automatically entered into the permanent patient history data in the PenRad system.

Eliminates Errors

Data entry is accomplished directly by the patient; eliminating the possibility of a data entry error by staff. All patient information that is in the PenRad system is automatically displayed on the tablet. All the patient needs to do is to verify the information by simple yes/ no taps on the tablet screen.

Educational

When patients are finished with their historical data, they can watch a BSE video, or any other educational or promotional videos by simply selecting the desired item on the tablet. Save time and money when data history collection is accomplished in half the time and there is no manual transfer of data from a paper history form into the PenRad system, eliminating the chance for clerical error.

PenSurvey

PenSurvey

PenRad’s patient medical and risk survey form system (collecting and updating medical hx, computing risk values and genetic testing eligibility).

Our integrated suite offers analytics, data mining and export, a common database reservoir and many more features, making it a superior alternative to a single purpose, 3rd party free-standing “survey”. Utilizing PenSurvey also eliminates the initial and ongoing expense that comes with other 3rd party enhancements and interfaces.

Our suite offers tablet collection and signature of HIPAA, release, consent, email, plus educational videos, and much more.
New forms are always populated with previous known data and can be viewed within PenRad.

Interfaces

(OPTIONAL – PenALERT)

PenHL7

PenHL7

PenRad offers many HL7-compliant interfaces for bi-directional transfer of specific information to and from HIS/RIS systems. The PenHL7 interface module allows for the automatic download of patient demographics and the upload of narrative reports via the industry standard HL7 data packets.

The interface module (upload and download) offers a series of options to allow for the customization of the standard and non-standard data transfer elements. The download function allows the downloading of patient demographics from the HIS/RIS system to the PenRad system. This typically contains PID (Patient Identification) and OBR elements.

View the system specifications for PenHL7 here.

Smart on FHIR (Coming Soon)

Smart on FHIR

Coming soon…

DICOM Components

(OPTIONAL – PenALERT)

PenFetch

PenFetch

*May be used as a stand-alone module and works with any full HIS / RIS, MIS or PACS system and eliminates the requirement to schedule staff to complete the fetching tasks. 

PenFetch is DICOM service that can scan various PACS for applicable priors and route them to various designations in advance, creating an automated process and improving staff efficiency. This service monitors HL7 orders, DICOM worklists and file drops while allowing the majority of image transfers to be off-hours prior to patient arrival. PenFetch also tracks image transfers and walk-ins are processed immediately.

Send to PACS

Send to PACS

Send various documents to PACS through PenRad’s DICOM engine automatically, and manually attach to the exam. For example, an automatic option that streamlines interpretation for the radiologist is to include sending the patient’s Medical Risk History worksheet to the PACS bound to the exam as it is released to worklist. Also the patient exam letter can automatically sent to PACS attached to study.

DICOM Worklist

DICOM Worklist

PenRad can offer facilities DICOM worklist capabilities for various imaging modalities in the imaging department. The DICOM worklist eliminates data entry at the modality, and can be used for pre-fetching comparison images.

Worklist capabilities are available by location and modality. The worklist can be populated by various sources for example; patient, orders, HL7, exam creation, and/or by appointment. PenRad can also provide or generate the accession number.

Support Tools and More

(OPTIONAL – PenALERT)

Appointment

Appointment

The appointment package facilitates scheduling of patients for exams, generation of reminder and no-show letters and room schedule printouts. The one-glance touch screen system optimizes facility utilization and staffing. The standard package allows scheduling for up to 5 rooms, with 5-room modules available to be added as needed.

Scheduling, rescheduling, changing or reviewing an appointment is simple – select the patient, tap on the day/time and room. Or if you wish; pick day/time, room and patient.

PenConnect (PenALERT)

PenConnect (PenALERT)

PenAlert can be expanded to reduce operating costs, patient anxiety, and compliance risk by using our PenConnect system to provide an instant result and reminder notification by email. This feature pays for your complete automated reporting system and more.

  • Create a competitive advantage while providing convenience and a benefit, for the patient and physician, all while saving
  • Email Exam Results to Ordering Physician
  • Physicians can opt-in to receive exam results automatically
  • Email Patient Preparation for Exam
  • Direct Marketing – this feature empowers the facility to direct market to patients based on combinations of data filters
PenTask

PenTask

*May be used as a stand-alone module.

The PenTask module allows facilities to create one-time and/or repeatable tasks that require attention for compliance and tracking. Collect and manage audit information effortlessly and instantly to increase staff utilization through this enhanced feature.

In PenTask, a task can be assigned to an individual and/or to a department, and each individual or department can have a dashboard to stay current with task items assigned.

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