Genetic and Risk Management System

PenRad’s PenGen system allows facilities to collect and manage patients’ risk assessments and genetic testing eligibility. System calculates real-time cancer risk scores, and Genetic testing eligibility based on multiple models, for patient and relatives.

Unlike other third party “genetic” products, PenGen leverages PenRad’s database structure for patient records as data elements versus free-text, providing extensive data mining capability via our administrative reports for; analytics, patient identification and eligibility, surveillance, enrollment opportunities and more.

PenGen is a compliment to PenRad’s PenTrac and PenRad for breast imaging and procedures, each facilitating tracking, administrative and audit needs for MQSA and data submittal for NMDB.

PenLung for tracking, audit and administrative needs for LDCT lung screening for data submittal to ACR registry.

Features and Benefits Overview

  • Computes real-time:
    • Cancer risk scores
    • Genetic testing eligibility
  • Administrative reports for:
    •  Analytics
    • Patient identification and eligibility,
    • Surveillance
    • Enrollment opportunities and more.
  • Patient correspondence generation:
    •  Follow-up reminders
    •  Cancer scores
    • Genetic test
    • By mail or secure email
  • Data mining capability:
    • by patient location
    • by referring doctor

  • Patient and family data collection by:
    • Single compact PC screen
    •  Tablet by patient or counselor
    •  Web portal interface
  • Counselor navigation log for:
    •  Case process tracking
    • Built-in reminder schedule
  • Family cancer history collection:
    •  Includes patient, 1st, 2nd and 3rd-degree relatives
    • Cancers – Breast, NNN breast, Colon
    •  Endometrial, Ovarian, Pancreatic, Prostate
    •  BRCA negative, 1 and 2
  • Creates potential opportunities for risk assessment and genetic testing from healthcare system:
    • As background task via HL7 engine
    • Send outreach marketing surveys
    • Send educational information via mail or email

Standard Features – PenGen

The components below are included with PenGen

Genetic and Risk Management System

Genetic and Risk Management System

PenRad’s PenGen system allows facilities to collect and manage patients’ risk assessments and genetic testing eligibility. System calculates real-time cancer risk scores, and Genetic testing eligibility based on multiple models, for patient and relatives.

Unlike other third party “genetic” products, PenGen leverages PenRad’s database structure for patient records as data elements versus free-text, providing extensive data mining capability via our administrative reports for; analytics, patient identification and eligibility, surveillance, enrollment opportunities and more.

PenGen leverages the uptake process used in our flagship product PenRad for mammography. Data can be collected and updated directly via the PC or tablet by the patient or staff. Web portal interface available as well for EMR.

Extensive statistical administrative reports identifying patients at various risk values and risk items and those eligible genetic testing.

Unlike other third party “genetic” products, PenGen leverages PenRad’s database structure for patient records as data elements versus free-text, providing extensive data mining capability via our administrative reports for; analytics, patient identification and eligibility, surveillance, enrollment opportunities and more.

PenGen’s automated correspondence generation (in patient preferred language) offers improved patient engagement for: Genetic testing eligibility and results, breast cancer risk values, appointment and follow-up reminders, and in network patient referrals. Letter distribution by secure email or/and mail ready, and send to EMR portal support.

PenGen incorporates the Tyrer Cuzick with breast density factor, and BCRA engine computing the patient’s 5 yr, 10 yr and lifetime breast cancer risk values real-time, thus facilitating a high risk screening and monitoring program for the patient and relatives.

The genetic testing eligibility engine incorporates multiple models, each factoring patient personal information and cancer history age of 1st, 2nd and 3rd-degree relatives with breast, colon, endometrial, ovarian, pancreatic, or prostate cancer.

Patient historical information is displayed and updated through our compact medical and risk screen as well with our patient tablet application if desired.

PenGen’s high risk cancer risk values and genetic eligibility are automatically calculated real-time without using secondary systems, adding efficiency.

With a common HL7 interface with the EMR, PenGen captures patient demographics and genetic orders. HL7 interface can also receive unfiltered HL7 ADT messages, to build a database from patients within the healthcare system, facilitating cancer risk assessment and genetic testing opportunities. ADT messages can be internally filtered by PenRad’s HL7 engine by various key factors. These patients for example can receive educational information via mail or email.

This offers the ability to conduct outreach marketing surveys and educational opportunities for the Genetic department for various patient profiles.

The optional appointment package allows scheduling of consults, optimizing counselor’s schedule.

High risk cancer values can be used for adjunct screening eligibility for breast ultrasound and MRI.

Reports offer feedback to ordering physicians and managers progression status for patients.

Extensive statistical administrative reports identifying patients at various risk values and risk items and those eligible genetic testing.

Facilitates recording keeping of correspondences.

Counselor Navigator

Counselor Navigator

PenRad’s Counselor Navigator workbook optimizing productivity while enhancing patient care through the tracking, recording, and planning of the patient’s journey. As additional evaluation is required, facilities are able to record and track the sequential progression of each event for the patient’s journey.

PenRad’s rich patient medical and risk system collects family cancer history, and automatically computes genetic testing eligibility with multiple models, optimizing the Counselor’s time.

Counselor Navigator also facilitates the capture:

  • Scheduled and completed tasks
  • Patient’s medical and supporting contacts information
  • Each patient event
  • The providing party and outcome

The workbook progression documentation can be shared with the various parties involved. This allows others to respond to requests when the Counselor is not present.

The Counselor Navigator workbook facilitates attaching documents and files to the patient.

Counselor’s worklist offers reminder schedules and task completion lists for patients. This allows immediate review by day and/or week outlook, optimizing navigators time. Also, quick access is provided to the patient folder with a simple right click to document progress.

LDAP Sign In

LDAP Sign In

PenRad has LDAP integration, minimizing passcode maintenance. Within the profile of each user, various rights and preferences can be assigned:

A unique feature with PenRad products is it retains application position and size, plus the unique locations for; report preview, administrative reports, by user, facilitating various workstation monitor combinations. Also, location filters can be applied to filter worklists by individual workstations as well.

Letters and Marketing

Letters and Marketing

Patient Letters – PenGen allows users to build a series of custom templates to address their correspondence needs. These templates can contain a series of bookmarks are populated automatically in a mail ready format (can be emailed as well). Standard information included in letter includes; patient name, patient address information, facility contact information, facility logo, Counselor’s name and contact info. Advanced nested bookmarks populate with cancer risk values statement and genetic eligibility statements.

Patient Reminder Letters – PenGen offers patient reminder letters for annual follow-up, or confirmed appointments. Reminding patients to return for follow-up exams increases compliance. Patient reminder letters are automatically constructed by inserting logos, images, signatures, recall type information, patient primary contact information, and scheduling contact info by location and directions, within bookmarks nested the document.

Letter Distribution Options – Patient and reminder letters can be distributed by conventional printing and mailing, and or by email (via PenConnect), and copy sent to EMR portal. Many patient studies conclude, patients prefer results as soon as possible and direct versus “going” to a portal.

Admin Reports

Admin Reports

PenGen administrative reports offer evaluation by individual, facility, and referring physician, and a wealth of data for analysis by combinations have or must have:

  • Patient cancer risk values ranges
  • Personal cancer Hx of: breast, gynecological, other
  • 1st degree relatives Hx of BC: one, multiple, unknown, none
  • Non 1st degree relatives Hx of BC
  • Family Hx gynecological cancer
  • Weight change 25+ lbs last yr: gained, lost
  • Ashkenazi, Not Ashkenazi
  • Avg 2+ alcohol beverages daily
  • Gene mutations: BRCA1, BRCA2, BRIP 1, other
  • Bx of: hyperplasia, atypical hyperplasia, LCIS, ADH, ALH
  • Hx of: chemoprevention, HRT
  • Consider genetic consultation, meets Medicare genetic testing criteria
  • Menopausal status: pre, peri, post
  • Pregnancies: Nulliparous, 1st child at age 30+

Reports offer multiple filters by date range, filters for data, individuals and their affiliations, or location or combination of locations (zones), referring doctors.

Various reports have the capability to generate letters (by paper or optional email) to patients and referring doctors, for example; marketing, patient surveys, introduction of new services, etc, all based on various data filters (race, age, etc).

Report can be exported for further study and/or graphical representation with Excel, for example.

Optional Features – PenGen

The components below are value-added additions for PenGen

Medical and Risk Components

(OPTIONAL – PenGen)

PenForms

PenForms

Now your patients can update their information with simple prompts in a “yes” or “no” format that validates their personal and historical data. No more pencils, pens, history forms or recycling bins are needed with PenForms.

Easy To Use
Simply have the patient use a tablet to update their personal and historical information. All information in the PenRad system is displayed in simple yes/no prompts for the patient to verify or change. Once changes have been made or verified, the information is automatically entered into the permanent patient history data in the PenRad system.

PenSurvey

PenSurvey

PenRad’s patient medical and risk survey form system (collecting and updating medical hx, computing risk values and genetic testing eligibility).

Our integrated suite offers analytics, data mining and export, a common database reservoir and many more features, making it a superior alternative to a single purpose, 3rd party free-standing “survey”. Utilizing PenSurvey also eliminates the initial and ongoing expense that comes with other 3rd party enhancements and interfaces.

Our suite offers tablet collection and signature of HIPAA, release, consent, email, plus educational videos, and much more.
New forms are always populated with previous known data and can be viewed within PenRad.

Web API Patient History

Web API Patient History

Patient Survey Interface for Portals:
PenRad offers facilities a web socket API to allow the patient to update information before arrival. The API enables facilities within their breast clinic webpage site to automatically populate patient’s historical medical and risk history, and offer the patient to review and update. The API offers all of the necessary fields to complete the Tyrer Cuzick’s cancer risk assessment, and compute the patient’s genetic testing eligility.

INTERFACES

(OPTIONAL – PenGen)

PenHL7

PenHL7

PenRad offers many HL7-compliant interfaces for bi-directional transfer of specific information to and from HIS/RIS systems. The PenHL7 interface module allows for the automatic download of patient demographics and the upload of narrative reports via the industry standard HL7 data packets.

The interface module (upload and download) offers a series of options to allow for the customization of the standard and non-standard data transfer elements. The download function allows the downloading of patient demographics from the HIS/RIS system to the PenRad system. This typically contains PID (Patient Identification) and OBR elements.

View the system specifications for PenHL7 here.

FHIRCAST

FHIRCAST

Collectively PenRad, HL7 and many EMR and softcopy vendors have streamlined a new FHIR based messaging system.

What is FHIRCAST?
FHIRCAST facilitates communication among modalities, softcopy, worklists, voice recognition and other FHIR applications. It can eliminate the proprietary messaging systems used today, saves implementation and maintenance costs while improving efficiencies.

What does this mean for Healthcare?
A standard that allows synchronization and status updates without custom interfaces, reducing costs and maintenance while providing durable and expandable messaging over-time. As a member of HL7 FHIR, PenRad has taken early initiatives in the exchange of structured data to assist with outcomes and reduce the duplication of data entry.

Smart on FHIR (Coming Soon)

Smart on FHIR

Coming soon…

SUPPORT TOOLS AND MORE

(OPTIONAL – PenGen)

Appointment

Appointment

The appointment package facilitates scheduling of patients for exams, generation of reminder and no-show letters and room schedule printouts. The one-glance touch screen system optimizes facility utilization and staffing. The standard package allows scheduling for up to 5 rooms, with 5-room modules available to be added as needed.

Scheduling, rescheduling, changing or reviewing an appointment is simple – select the patient, tap on the day/time and room. Or if you wish; pick day/time, room and patient.

PenConnect (PenGen)

PenConnect (PenGen)

PenGen can be expanded to reduce operating costs, patient anxiety, and compliance risk by using our PenConnect system to provide an instant result and reminder notification by email. This feature pays for your complete automated reporting system and more.

Create a competitive advantage while providing convenience and a benefit, for the patient and physician, all while saving.

Email patient preparation for interview

Direct Marketing – this feature empowers the facility to direct market to patients based on combinations of data filters.

PenTask

PenTask

*May be used as a stand-alone module.

The PenTask module allows facilities to create one-time and/or repeatable tasks that require attention for compliance and tracking. Collect and manage audit information effortlessly and instantly to increase staff utilization through this enhanced feature.

In PenTask, a task can be assigned to an individual and/or to a department, and each individual or department can have a dashboard to stay current with task items assigned.

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